RIGHT TO INFORMATION-RPO-BAREILLY

Article 4 (1) (b) (i) of the Right to Information Act, 2005

Particulars of organization, functions and duties of the  Passport Office, Bareilly

Historical Background

The Passport Office, Bareilly was created in 1983 as a subordinate office of Ministry of External Affairs under the supervision of Central Passport Organization.   The issue of passport is a central subject under the Indian Constitution and allotted to the Ministry of  External Affairs,  Initially  Passport Office, Bareilly was catering to the needs of residents of the State of Uttrakhand and 24 Districts of Western Uttar Pradesh.  Separate passport Office for the residents of Meerut, Aligarh and Agra Division was opened in the year 1997 at Ghaziabad on bifurcation of this office.  Again the office bifurcated and another passport office at Dehradun was opened in June 2008 for the residents of  the State of  Uttrakhand.

Organization

 

   This office has a total of  38 officer and staff members
 

The hierarchy at the  Passport Office, Bareilly includes 4 stages:

 

1.  Superintendent

2.  Assistant Passport Officer

3.  Deputy Passport Officer

4.  Passport Officer

 Functions and Duties

This office deals with the issue of passport/travel documents to the citizens of 12 districts of Uttar Pradesh i.e. Bareilly, Shahjahanpur, Pilibhit, Badaun, Moradabad, Rampur, Bijnor, Jyotiba Phule Nagar, Firozabad, Kashi Ram Nagar, Etah & Mainpuri.

 

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Article 4 (1) (b) (ii) of the Right to Information Act, 2005

 

Powers and duties of the employees of the  Passport Office, Bareilly

 

Deputy Passport Officer has been designated as Head of Office. For the smooth running of the offices, certain financial powers have been delegated to him.   The financial powers of employees of passport office has been detailed in delegation of financial  power rule, 1978 and subsequent orders issued in reference to the delegation of financial rules and passport rules.  Other powers of            the officials of Passport Office are derived from the Passport Act.  This Act and rules is already on  the Ministry’s website http://www.mea.gov.in/.  The duties of Officers and employees of this office flow from the Passport Act and passport rules website http://www.mea.gov.in/.

                                                                                                           

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Procedures followed in the decision making process, including channels of supervision and authority:

 

Article 4 (1) (b) (iii) of the Right to Information Act, 2005


The  Passport Office, Bareilly  follows the procedure indicated in Passport Manual 2001 for decision making in issuance of passports. The officers from the Superintendent to Passport Officer level have been designated as Passport Issuing Authority(PIA) for issuance of passport and take decisions/actions with the help of Assistant, UDC, LDC posted in the section in accordance with Passport Act, Passport Rules and Passport Manual .

             

WORK FLOW CHART PASSPORT OFFICE,BAREILLY

                                                            

                                                 Sale of forms

                                                         ▼                                                                             

Scrutiny at Counter

Scrutiny of Postal Application

  Travel  Agent’s

  Application

District Passport  Cell Application

Speed Post Centers

                                                         ↓

                                                     Cash Counter

                                                         ↓

                                                PV\CID issue.

                                                         ↓

                               Detail Entry/Verification and modification of data

                                                         ↓

                                     Scanning of photograph and signature  

                                                         ↓

                                                      Index

                                                         ↓

                 Dealing Section for PV\CID Link & Processing of Files

                                                         ↓

                                Passport Issuing Authorities For Order

                                                        ▼                    

Dealing Section for Movement of     objection Cases

Passport No. Allotment in Clear Cases

                                                                                                ↓

                                                                            Passport Printing Section

                                                                                                ↓

                                                                       Passport Lamination Section

                                                                                                ↓

                                                                                For Signature to PIAS

                                                                                               ▼

Delivery at Counter    

Despatch Section

 

                                                                                                ↓

                                                                                      Record Section

 

In other  administrative matters, Dealing Assistant submits the files to  the Officer-in-charge of concerned section who in turn submits to  Passport Officer. If necessary, matter  is referred to the CPV Division, Ministry of External Affairs for final approval. The office also  follows the guidelines issued by other Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in, the Ministry of Parliamentary affairs http://www.mpa.nic.in and the Ministry of Personnel, Public Grievances and Pensions http://persmin.nic.in. and Ministry of HomeAffairs(Rajbhasha).


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Norms set by the Ministry for the discharge of its functions

 

Article 4 (1) (b) (iv) of the Right to Information Act, 2005

The  Passport Office, Bareilly  discharge of its functions as per the norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It is our endeavor that all files are disposed of within the stipulated time frame for issuance of passport subject to completion of documentations and usual checks. The norms are available at http://www.passport.gov.in.

 

 

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Rules, regulations, instructions, manuals and records held by or under the control of the  Passport Office, Bareilly  used by its employees for discharging its functions

 

Article 4 (1) (b) (v) of the Right to Information Act, 2005 - Passport Act & Passport Rules

These are  already available on the MEA’s  website http://www.mea.gov.in
In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Central Civil Service Leave Travel Concession Rules, Central Service Leave Rules, Civil Service Pension Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules, etc. These rules are already in the public domain as printed priced publications.

 

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Statement of the categories of documents that are held by the Ministry or under its control.

 

Article 4(1) (b) (vi) of the right to Information Act , 2005.

The following documents are held by this office:-

(i)   Passport Application Forms

(ii)  India International  Ordinary Passport Booklets (including Jumbo ppts)

iii)  Official Passports

iv)  Diplomatic Passports

v)  Certificate of identity

 

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Arrangement for consultation with or representation by the members of the public in relation to formulation of policies or implementation thereof:

 

Article 4 (1) (b) (vii) of the Right to Information Act, 2005

The  Passport Office, Bareilly does not  deal directly with the members of the public in relation to formation of polices or implementation thereof. The matter is being looked after at the level of MEA

 

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Statement of boards, councils, committees and other bodies

 

Article 4 (1) (b) (viii) of the Right to Information Act, 2005

Nil

 

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Directory of officers and employees and monthly remuneration

Article 4 (1) (b) (ix) & (x) of the Right to Information Act, 2005

LIST OF OFFICERS and STAFF

 

       OFFICERS

1.     Hans Raj,     D.P.O.

 ASSISTANT

  1. N.C. Bisht
  2. R.K. Dass
  3. A.K. Sharma
  4. Kumar Pal
  5. Atul Kumar Saxena
  6. Pankaj Kumar Agarwal

     UPPER DIVISION CLERK

1.   Ram Kripal

2.   Vinod Kumar Saxena

3.   Pratibha Verma

4.   Harish Khanna

5.   Sheela Devi

6.   Suman Saxena

7.   Meera Saxena

    LOWER DIVISION CLERK

  1.                  Vinay Chandra

     OFFICE ASSISTANT

      1.                  Kailash Prasad

2.                  Ram Babu

3.                  Kalicharan

4.                  Atul Krishan Saxena

5.                  Aleem Hussain

6.                  Dal Chand

7.                  Mohd. Asif

8.                  Girish Chandra Bisht

9.                  Narendra Kumar

10.              Ganga Dutt

11.              Bhagmal Singh

12.              Dhruv Kumar Singh

13.              Ramashish Prasad

14.              Lokesh Kumar Gautam

15.              Sanjay Kumar Pandey

16.              Gauri Shyam Saxena

17.              Harish Kumar

18.              Rajesh Kumar

19.              Pramod Kumar

20.              Babu Khan

21.              Kaushal Singh

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Details of monthly remuneration of officers and staff of  Passport Office, Bareilly

 

Sl.No.

Cadre/Post

Pay scale

Grade Pay

1

Deputy Passport Officer

PB-3 Rs. 15,600-39,100

6,600

2

Asst. Passport Officer

 PB-3 Rs.15,600-39,100

5,400

3.

Superintendent

 PB-2 Rs.9,300-34,800

4,600

4

Stenographer – Gr-II

PB-2 Rs.9300-34800

4,200

5

Assistant

 PB-2 Rs.9,300-34,800

4,200

6.

UDC

 PB-1 Rs.5,200-20,200

2,400

7

LDC

 PB-1 Rs.5,200-20,200

1,900

8

Office Assistants

 PB-1 Rs. 5,200-20,200

1,800

 

Total

 

 

 


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Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made

 

Article 4 (1) (b) (xi) of the Right to Information Act, 2005

Abstract of budget estimates 2010-2011  &  expenditure

Head

Approved BE

2010-11

Actual Expenditure

Updated till 30/06/2010

Salaries

 

 

Wages

 

 

OTA

 

 

Medical

 

 

DTE/TA

 

 

O.E.

 

 

IT

 

 

RRT

 

 

Minor Works

 

 

Total

 

 

 

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Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries

 

Article 4 (1) (b) (xii) of the Right to Information Act, 2005

The  Passport Office, Bareilly does not have any subsidy programmes

 

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Particulars of recipients of concessions, permits or authorizations granted by the  Passport Office, Bareilly

 

Article 4 (1) (b) (xiii) of the Right to Information Act, 2005

List of Travel Agents recognized for submission of filled passport application forms to the  Passport Office, Bareilly ---

 

 

 

 

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Details in respect of the information , available to or held by it, reduced in an electronic form

 

Article 4 (1) (b) (xiv) of the Right to Information Act, 2005

All information regarding issuance of passports and status thereof have been uploaded on website http://www.passport.gov.in

 

Particulars of facilities available to citizens for obtaining information

Article 4 (1) (b) (xv) of the Right to Information Act, 2005

Citizens can obtain information through the web-site of the office at http://passport.gov.in/bareilly.html They could also consult the mea.gov.in and  the Ministry of External Affairs, online, at http://www.mealib.nic.in Apart form this citizens are provided passport issuance information through Enquiry Counters and also by telephone. Citizens can also visit the officers during office hours on all working days between 10.30 am to 1.00 pm. Some of the instructions are also displayed on the notice boards of the Passport Office.

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The names, designations and other particulars of the Public Information Officers

 

Article 4 (1) (b) (xvi) of the Right to Information Act, 2005

Appellate Authority
Sh. Muktesh Kumar Pardeshi,
Joint Secretary (PSP) & Chief Passport Officer,
Room No. 8, Patiala House,
Ministry of External Affairs, Tilak Marg,
New Delhi -110001
Fax no +91-11-23782821
E-mail : jscpo@mea.gov.in

Central Public Information Officer

Shri Hans Raj,

            Deputy Passport Officer,

            Passport Office,

            Vikas Jyoti Commercial Complex

            2nd  & 3rd Floor,

            Priyadarshini Nagar,

            BAREILLY - 243122 

 

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Such other information as may be prescribed; and thereafter update these publications every year

 

Article 4 (1) (b) (xvii) of the Right to Information Act, 2005

All such information as may be prescribed are updated every year on website.

 

 

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