RIGHT
TO INFORMATION-PO-KOLKATA
Article
4 (1) (b) (i) of the Right to Information Act, 2005
Particulars
of organization, functions and duties of the Passport Office,
Kolkata
Historical
Background
Passport
Office Kolkata started functioning from June 1955. It
is located at 4,
Organization
This
office has a total of 75 officers and staff members.
The
hierarchy at the Passport Office,
Kolkata includes 3 stages:
1. Superintendent
2. Assistant Passport Officer
3. Passport Officer
Functions
and Duties
This
office deals with the issuance of passport/travel document to the Indian
citizens residing at 19
districts
of West Bengal and 5 districts of
Tripura and 4 districts of Sikkim .
1
Article
4 (1) (b) (ii) of the Right to Information Act, 2005
Powers
and duties of the employees of the
Passport Office, Kolkata
Passport Officers have been designated as Heads of Offices. For the smooth running of the offices, certain financial powers has been delegated to them. The financial powers of employees of Passport Office has been detailed in delegation of Financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of Financial Power Rules. These powers may be seen at Annexure of delegation of financial rules and Passport Rules. Other powers of the officials of Passport Office are derived from the Passport Act. This Act and rules is already on the MEA's website http://www.mea.gov.in/. The duties of officers and employees of this office flow from the Passport Act and Passport Rules website http://www.mea.gov.in/.
2
Procedures
followed in the decision making process, including channels of supervision and
authority:
Article
4 (1) (b) (iii) of the Right to Information Act, 2005
The Passport Office, Kolkata follows the procedure indicated in
Passport Manual 2001 for decision making in issuance of passports. The officers
from the Superintendent to Passport Officer level have been designated as
Passport Issuing Authority(PIA) for issuance of passport and take
decisions/actions with the help of Assistant, UDC, LDC posted in the section in
accordance with Passport Act, Passport Rules and Passport Manual
.
WORK FLOW
CHART PASSPORT OFFICE,KOLKATA
▼
|
Scrutiny at
Counter |
Scrutiny of
Postal Application |
Travel Agent’s Application |
District
Passport Cell
Application |
Speed Post
Centers |
↓
Cash Counter
↓
PV\CID
issue.
↓
Detail
Entry/Verification and modification of data
↓
Scanning of photograph
and signature
↓
Index
↓
Dealing Section for
PV\CID Link & Processing of Files
↓
Passport Issuing Authorities For Order
▼
|
Dealing Section
for Movement of
objection Cases |
Passport No.
Allotment in Clear Cases |
↓
Passport Printing
Section
↓
Passport Lamination
Section
↓
For Signature to
PIAS
▼
|
Delivery at
Counter
|
Despatch
Section |
↓
Record Section
In
other administrative matters,
Dealing Assistant submits the files to
the Officer-in-charge of concerned section who in turn submits to Passport Officer. If necessary,
matter is referred to the CPV
Division, Ministry of External Affairs for final approval. The office also follows the guidelines issued by other
Departments, particularly the Cabinet Secretariat http://www.mpa.nic.in/, the Ministry of
Parliamentary affairs http://www.mpa.nic.in/ and the Ministry of
Personnel, Public Grievances and Pensions http://persmin.nic.in/. and Ministry of
HomeAffairs(Rajbhasha).
3
Norms
set by the Ministry for the discharge of its functions
Article
4 (1) (b) (iv) of the Right to Information Act, 2005
The Passport Office, Kolkata discharge of its functions as per the
norms laid down by the CPV Division, Ministry of External Affairs, New Delhi. It
is our endeavor that all files are disposed of within the stipulated time frame
for issuance of passport subject to completion of documentations and usual
checks. The norms are available at http://www.passport.gov.in/.
4
Rules,
regulations, instructions, manuals and records held by or under the control of
the Passport Office, Kolkata used by its employees for discharging
its functions
Article
4 (1) (b) (v) of the Right to Information Act, 2005 - Passport
Act & Passport Rules
These
are already available on the
MEA’s website http://www.mea.gov.in/ In addition, the Passport Office also
utilizes the relevant rules, regulations and orders of the Government of India,
such as Civil Service Conduct Rules, Central Civil Service Leave Travel
Concession Rules, Central Service Leave Rules, Civil Service Pension Rules,
Provident Fund Rules, General Financial Rules, Fundamental and Supplementary
Rules, etc. These rules are already in the public domain as printed priced
publications.
5
Statement
of the categories of documents that are held by the Ministry or under its
control.
Article
4(1) (b) (vi) of the right to Information Act , 2005.
The following
documents are held by this office:-
(i) Passport Application
Forms
(ii) India International Ordinary Passport Booklets (including
Jumbo ppts)
iii) Official Passports
iv) Diplomatic
Passports
v) Certificate of
identity
6
Arrangement
for consultation with or representation by the members of the public in relation
to formulation of policies or implementation thereof:
Article
4 (1) (b) (vii) of the Right to Information Act, 2005
The Passport Office, Kolkata does not deal directly with the members of the
public in relation to formation of polices or implementation thereof. The matter
is being looked after at the level of MEA
7
Statement
of boards, councils, committees and other bodies
Article
4 (1) (b) (viii) of the Right to Information Act, 2005
Nil
8
Directory
of officers and employees and monthly
remuneration
Article
4 (1) (b) (ix) & (x) of the Right to Information Act, 2005
LIST OF
OFFICERS AND STAFF
|
Name |
Designation |
|
Dr. R. Sivakumar, IPS |
RPO |
|
|
|
|
Shri Goutam De |
Assistant Passport Officer |
|
Shri. P.K.Ghosh |
Superintendent |
|
Smt. M. Bannerjee |
Superintendent |
|
Shri. B.K.Jha |
Superintendent |
|
Shri B.K.Mistri |
Superintendent |
|
Shri Sujit Das |
Superintendent |
Details
of monthly remuneration of officers and staff of Passport Office,
Kolkata.
|
Sr. No |
Designation |
Pay Scale |
Grade Pay |
|
01 |
Regional Passport Officer |
PB-4 Rs. 37400-67000 |
7,600(On Deputation) |
|
02 |
Assistant Passport Officer |
PB-3 Rs. 15600-39100 |
5400 |
|
03 |
Superintendent |
PB-2 Rs. 9300-34800 |
4,600 |
|
04 |
Assistant |
PB-2 Rs. 9300-34800 |
4,200 |
|
05 |
Junior Hindi Translator |
PB-2 Rs. 9300-34800 |
4200 |
|
06 |
Upper Division Clerk |
PB-1 Rs. 5200-20200 |
2,400 |
|
07 |
Lower Division Clerk |
PB-1 Rs. 5200-20200 |
1,900 |
|
08 |
Driver |
PB-1 Rs. 5200-20200 |
1,900 |
|
09 |
Office Assistant, Daftry,Peon (Updraded to Group C category after Training) |
PB-1 Rs. 5200-20200 |
1800 |
9
Budget
allocated to each agency, indicating particulars of all plans, proposed
expenditures and reports on disbursements made
Article
4 (1) (b) (xi) of the Right to Information Act, 2005
Abstract
of budget estimates 2010-2011
& expenditure
|
Head |
Approved
BE 2010-11
|
Actual
Expenditure Updated
till 30/06/2010 |
|
Salaries |
|
|
|
Wages |
|
|
|
OTA |
|
|
|
Medical |
|
|
|
DTE/TA |
|
|
|
O.E. |
|
|
|
IT |
|
|
|
RRT |
|
|
|
Minor
Works |
|
|
|
Total |
|
|
10
Manner
of execution of subsidy programmes, including the amounts allocated and the
details of beneficiaries
Article
4 (1) (b) (xii) of the Right to Information Act, 2005
The Passport Office, Kolkata does not have
any subsidy programmes
11
Particulars
of recipients of concessions, permits or authorizations granted by the Passport Office,
Kolkata
Article
4 (1) (b) (xiii) of the Right to Information Act, 2005
List of Travel Agents recognized for submission
of filled passport application forms to the Passport Office, Kolkata ---